Books Cleanup
Catch-up bookkeeping, reconciliation backlogs, transaction reclassification and chart of accounts reconstruction, at a fixed price.
Clean books. Accurate financials. Every month.
Clean books. Accurate financials. Every month.
Monthly bookkeeping that closes on schedule. Bank, card and merchant accounts reconciled, AP and AR current, and a P&L, balance sheet and cash flow statement you can actually make decisions from.
Outsourced bookkeeping means an external team maintains your general ledger: reconciling accounts, categorizing transactions, managing AP and AR, and producing monthly financial statements. Veris Financials does this in QuickBooks, Xero, Sage 50 or Zoho Books, with a US-based manager reviewing every close before it reaches you.
What's included
The full scope of bookkeeping & accounting
Everything below is in the standard engagement. If something you need is not here, say so on the call and we will price it in or tell you it is out of scope.
- Monthly reconciliationsBank accounts, credit cards and merchant accounts reconciled every month, with nothing left sitting in an unreconciled bucket to deal with later.
- Accounts payable and receivableInvoice entry, vendor payment scheduling, AR aging and collections follow-up support.
- Financial statementsA monthly P&L, balance sheet and cash flow statement, in a format that stays consistent month to month so trends are visible.
- Bank feed maintenanceTransactions categorized, rules built and maintained, duplicates removed before they distort a month.
- Chart of accountsBuilt or restructured so your reporting groups the way your business actually operates.
- Management reportingCustom reports on the metrics that matter to you: job costing, department P&L, class or location tracking.
How it works
The process, start to finish
- Share your recordsStatements, receipts and invoices come to us by secure upload, Dext, Hubdoc or a shared drive. Read-only access to your ledger is enough to start.
- Reconcile and codeOur specialists categorize, reconcile and flag anything that looks wrong rather than quietly guessing at it.
- US-managed reviewA US-based manager reviews the close before it reaches you. Nothing ships unreviewed.
- Receive your financialsStatements delivered on an agreed date each month, with anomalies listed separately so you can see what needs a decision.
What you receive
- Reconciled bank, credit card and merchant accounts
- Monthly P&L, balance sheet and cash flow statement
- AR and AP aging reports
- A flagged-items list of anything needing your decision
- Management reports on your chosen metrics
Who this is for
- Small and mid-sized businesses without an in-house accountant
- CPA firms outsourcing write-up and close work
- US, UK and Canadian companies on QuickBooks, Xero, Sage 50 or Zoho Books
Before you send us anything
How we handle your data
The same controls apply to every engagement, whether you are a sole trader or a 40-partner firm.
- Encrypted file transferClient files move over encrypted channels. Nothing sensitive travels as an email attachment.
- Role-based accessStaff see only the engagements they are assigned to. Access is revoked the day it is no longer needed.
- NDAs and DPAs as standardA mutual NDA and a data processing agreement are signed before the first file moves, not after the pilot goes well.
- US-managed reviewA US-based manager reviews work before it reaches you. The review layer is the product, not a courtesy.
How much does outsourced bookkeeping cost?
Bookkeeping is priced on monthly transaction volume, the number of bank and credit card accounts, and how much reporting you need. We quote a fixed monthly fee after a short call and a look at your ledger, and that fee does not change unless your volume does.
We do not publish a single monthly price, and we would rather explain why than put up a number that misleads most of the people reading it. A business with 40 transactions a month and one bank account is not the same job as one with 4,000 transactions, three merchant accounts and class tracking across two locations. Any list price that covers both is overcharging one of them.
What we can tell you up front is the shape of the quote: it is fixed, it is monthly, it runs month to month with no minimum term, and the drivers are volume, account count and reporting complexity. If your books are behind before we start, that catch-up is quoted separately as a fixed-price cleanup rather than folded into an inflated monthly rate.
Outsourced bookkeeping or an in-house bookkeeper?
The honest answer is that it depends on volume and on how much of the role is genuinely bookkeeping. Below is the comparison we actually walk clients through.
| Factor | In-house bookkeeper | Outsourced |
|---|---|---|
| Cost structure | Salary, payroll taxes, benefits, software, workspace. Fixed whether the month is busy or quiet. | A monthly fee sized to actual volume. Scales down as well as up. |
| Cover | Holidays, sickness and resignation are your problem to solve. | A team, so a single absence does not stop your close. |
| Review layer | Usually none. The bookkeeper is checking their own work. | A US-based manager reviews before release, as standard. |
| Range of skill | One person’s skill set. Complex areas may exceed it. | Specialists for payroll, tax and year-end sit in the same team. |
| Proximity | In the building, across the desk, knows the business informally. | Scheduled contact with a named person. Genuinely a trade-off. |
| Best when | High volume, complex operational involvement, or the role covers admin beyond the books. | The role is genuinely bookkeeping, or volume does not justify a full salary. |
When do you get your monthly financial statements?
On a date agreed during onboarding, typically between the 10th and the 20th of the following month. That date is then fixed.
The variable is not our speed, it is when your bank feeds settle and when statements for accounts without a feed arrive. We set the close date around the slowest of those. If we are going to miss it, you hear from us before the date rather than after it, which is the part most people actually care about.
Primary sources referenced on this page
Bookkeeping & Accounting: questions we get asked
Which accounting software do you work in?
QuickBooks Online, QuickBooks Desktop, Xero, Sage 50, Zoho Books and Wave. We work in your file rather than moving you onto a platform we prefer. If you are choosing for the first time, we will recommend one and explain why.
When do I get my monthly financials?
We agree a close date during onboarding, typically between the 10th and the 20th of the following month depending on how quickly bank feeds and statements land. That date is then fixed, and if we are going to miss it you hear from us before the date, not after.
Do you replace my CPA?
No. We keep the books clean and hand your CPA a package they can file from without rebuilding your year first. Most clients find their CPA bill falls because we removed the cleanup work from it.
What if my books are behind?
That is a cleanup, not a monthly engagement, and it is priced separately as a fixed fee. See our books cleanup service, then move onto monthly bookkeeping once you are current.
Related
What usually goes with this
Year-End Reporting
Closing entries, general ledger reconciliation, annual financial statements and a handoff package your tax preparer can file from.
Payroll Management
Payroll runs, W-2 and 1099 preparation, quarterly filings and multi-state compliance through Gusto, ADP or your platform.
Get a fixed quote for bookkeeping & accounting
Book a free 30-minute call. We will scope the work, quote a fixed fee, and tell you honestly if a different service is the better fit.
- +1 (929) 600-0884
- info@verisfinancials.com
- We reply within one business day